Artificial Intelligence and Automated Tools Policy

Artificial Intelligence and Automated Tools Policy

The Journal of Sustainable Research in Humanities (JSRHS) recognizes the rapid development and increasing use of artificial intelligence (AI) and automated tools in research, scholarly writing, and academic editing. The Journal permits the responsible use of such tools provided that their use does not conflict with the principles of research integrity, originality, peer-review confidentiality, and the responsibilities of authors, editors, and reviewers.

  1. Responsibilities of Authors

The author(s) remain fully responsible for the content of any manuscript submitted to the Journal, including the accuracy of information, data, analyses, references, and conclusions.

Authors may use artificial intelligence and automated tools in preparing their manuscripts, provided that they comply with this policy and independently verify the accuracy and reliability of any outputs generated or assisted by such tools.

  1. Uses That Do Not Require Disclosure

Disclosure is not required for the use of automated tools in routine editorial tasks, such as:

  • Spelling and grammar checking.
  • Improving punctuation.
  • Text formatting.
  • Assistance with the formatting of references.
  • Minor language correction that does not generate new scholarly content.

Disclosure is not required for such uses unless the tool is used to generate or substantially rewrite scholarly content.

  1. Uses That Require Disclosure

Authors must disclose the use of generative AI tools when their use goes beyond basic language correction, editing, or formatting. Examples include:

  • Generating or substantially rewriting significant portions of the manuscript.
  • Assisting in the development of ideas or the construction of a theoretical framework.
  • Generating or substantially modifying scholarly content.
  • Analyzing data or interpreting research findings.
  • Generating code, computational procedures, or models used in the research.
  • Generating images, figures, or other illustrative materials.
  • Using AI tools at any stage of the research process where such use has a substantive effect on the content or development of the work.

Authors should identify the tool used, describe the nature and purpose of its use, and indicate the relevant section or stage of the research in sufficient detail to allow the Journal and readers to understand the role of the tool in preparing the work.

  1. Author Responsibility for AI-Generated Outputs

The use of artificial intelligence does not relieve authors of responsibility for their research.

Authors are responsible for verifying:

  • The accuracy of information produced by AI tools.
  • The validity and authenticity of references and citations.
  • The absence of fabricated references or data.
  • The absence of plagiarism or infringement of intellectual property rights.
  • The integrity of analyses, findings, and conclusions.

Authors must not rely on unverified AI-generated outputs as established scholarly facts.

  1. Artificial Intelligence Is Not an Author

AI tools or systems, including large language models (LLMs), may not be listed as authors or co-authors of a manuscript.

All listed authors must be human and must be capable of assuming responsibility for the final content of the work.

  1. Citing Artificial Intelligence

Generative AI tools should not be treated as independent scholarly sources that replace original academic sources.

Authors should consult and cite the original scholarly sources directly whenever the relevant scientific information, evidence, data, or argument is available from an identifiable primary or authoritative source.

Where disclosure of substantive AI use is required, authors should provide an appropriate description of the tool and its role in accordance with this policy and the Journal's submission requirements.

  1. Use of Artificial Intelligence by Reviewers

Reviewers are prohibited from using generative AI tools to generate peer-review reports or to formulate substantive scholarly evaluations of manuscripts submitted to the Journal.

This restriction is intended to protect:

  • The confidentiality of manuscripts.
  • The independence and integrity of peer review.
  • Unpublished data and confidential information.
  • The prohibition against transferring manuscript content to external systems without authorization.
  • The avoidance of inaccurate, biased, or automated scholarly assessments.

Reviewers must not upload a manuscript, or substantial portions of it, to public AI tools or to any system that may retain the content, use it for training, or process it for other purposes without explicit authorization from the Journal.

  1. Use of Artificial Intelligence by Editors

Editors must not use generative AI to generate editorial decisions, peer-review reports, or substantive scholarly evaluations of submitted manuscripts.

Limited automated tools may be used for non-substantive administrative or technical tasks, provided that confidentiality is maintained and the outputs remain subject to appropriate human oversight and verification.

  1. The Journal's Use of Automated Tools

The Journal may use automated tools to assist with certain procedures, including text-similarity screening, the identification of certain patterns that may warrant further examination, or administrative processes.

Such tools are considered assistive mechanisms and are not substitutes for human judgment.

The Journal does not rely solely on an automated result to determine plagiarism, research misconduct, acceptance, or rejection of a manuscript. Automated results must be reviewed and verified by editors or appropriately authorized personnel before any substantive editorial action is taken.

  1. Confidentiality and Data Protection

The Journal, authors, reviewers, and editors must not use artificial intelligence or automated tools in a manner that results in the disclosure of confidential information, personal data, or unpublished manuscript content.

Appropriate privacy, confidentiality, and data-protection requirements must be considered whenever an automated or AI-based tool is used.

  1. Non-Disclosure or Irresponsible Use

If the Journal identifies substantive use of artificial intelligence that has not been disclosed when disclosure is required, or identifies AI use that has resulted in misleading content, fabricated information, references, or data, the Editorial Board may request clarification or supporting information from the authors.

The Journal may take appropriate action in accordance with its Publication Ethics Policy and its policies concerning plagiarism and research misconduct.

  1. Continuous Review and Development of the Policy

The Journal will periodically review and update this policy to reflect developments in artificial intelligence technologies and evolving international practices in scholarly publishing.

Any future revisions will continue to prioritize research integrity, transparency, peer-review confidentiality, data protection, and human accountability.